Slack Bot That Runs an Entire Agency's Operations
25hrs
Saved Weekly
100%
Standup Compliance
0
Missed Deadlines
20
Team Members Served
A 20-person remote agency was drowning in Slack messages, missed deadlines, and scattered project info. Standups happened inconsistently, time tracking was ignored, and the ops manager spent 25 hours per week just chasing status updates and scheduling meetings. Project briefs lived in random Google Docs, and nobody could find anything. The team was growing fast but processes were breaking down.
We built a Slack-native operations bot that automates standups, scheduling, briefs, and status tracking — powered by AI.
AI Standup Bot with Claude API
Built a Slack bot powered by Claude API that collects async standups every morning. Team members reply to a DM with what they did yesterday, what they're doing today, and blockers. Claude summarizes all responses into a clean digest posted to the team channel.
Smart Scheduling via Google Calendar + N8N
N8N workflows sync Google Calendar availability across the team. When someone types "/schedule meeting with design team," the bot finds the next available slot, creates the event, and sends invites — no back-and-forth needed.
Project Brief Generator with Notion Integration
When a new project kicks off, the bot asks a series of structured questions in Slack, then auto-generates a project brief in Notion with timeline, deliverables, and assigned team members. Every brief follows the same template.
Weekly Status Reports & Deadline Tracking
The bot monitors Notion project boards and sends proactive Slack alerts when deadlines are approaching or overdue. Every Friday, it generates a weekly status report summarizing project progress, hours logged, and upcoming milestones.
Built With
Delivered in 3 weeks
N8N
Workflow orchestration & scheduling
Claude API
Standup summaries & AI reasoning
Notion
Project briefs & task tracking
Google Calendar
Team scheduling & availability
Slack API
Bot interactions & notifications
The ops manager reclaimed 25 hours per week. Standup participation went from 40% to 100% because it's just a Slack DM. Zero deadlines have been missed since launch. The agency scaled from 15 to 20 team members without adding any ops overhead.
25hrs
Saved Weekly
100%
Standup Compliance
0
Missed Deadlines
20
Team Members Served
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